Mailing Lists with Mailman

In order to access Mailman, you will first you will need to log into your cPanel. You can find a guide on how to access your cPanel here.

Once logged into your cPanel, scroll down to the Email section an click on the Mailing Lists app. This will open the Mailman management page.

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Once you open the Mailing Lists app in cPanel, you will be looking at a list of all of your current mailing lists.

This page is divided into two sections. You will have the options to either Create a Mailing List or manage your Current Lists.

You can enter you information here to create a new mailing list. Fill in the required information in the fields to begin.

• List Name
  • this will be the email address for the mailing list
  • you only need to enter the mailbox name, the domain name will be added automatically
• Domain
  • if you have several domains attached to your cPanel account, you can choose which domain to create the mailing list for
• Password
  • create a secure password for your mailing list, or use the Password Generator to create one for you
• Password (Again)
  • confirm your password
• Strength
  • this gauge will show the strength of your current password
  • the gauge will turn green when the password is of sufficient strength
  • you will not be able to save unless gauge is green
• Access Type
  • choose whether your mailing list is Public or Private

Remember to click Add once you are finished to create the mailing list.

At the bottom of the screen, you will see a list of all of your current mailing lists with several management options for each.

At the bottom of the screen, you will see a list of all of your current mailing lists with several management options for each.

• List Name
  • this is the email address assigned to the mailing list
• Usage
  • the current disk usage of the mailing list
• Access
  • whether your list is public or private
  • you can click on the link to edit your list access settings
  • a Public mailing list will be advertised by mailman on the server and will allow anyone to join
  • a Private mailing list will require an confirmed email address and approval from the moderators
• Admin
  • the admin email address for the mailing list, as well as any delegated email addresses

• Delete
  • Remove your mailing list and all contents
  • this action is not reversible
• Change Password
  • update the password for your mailing list
• Manage
  • open the management page for your mailing list
  • this will open the Mailman app in another tab
• Delegation
  • here you can set which users will have admin permissions for managing your mailing list
  • you will need to add the email addresses to the list before you can delegate them here

Delegation is not the same as moderation. Delegated accounts will have admin access to your entire mailing list and would be able to make changes to all parts of the mailing list, including admin users. You should only delegate email addresses that you trust completely, as they will have access all facets of the mailing list.

It is also possible for a delegated email to gain access to your cPanel, so be certain that you trust these accounts absolutely before adding them as admins.

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Mailman is open source that is used to create and manage mailing lists. Mailing lists can be used to create a newsletter or send promotions to your customers.

Mailman provides an interface that allows you to create your email lists and keep track of your users and mailing lists to help ensure you do not get flagged by spam detection services.

Unfortunately, due to the scope of Mailman, we will not be able to explain how to use it here in this guide. You can find information on Mailman here. Or, you can check out the cPanel documentation here.

The University of Washington also has extensive guides on using Mailman, and can be found here.

You can also find information on Mailing Lists on the cPanel YouTube page.

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